Office Bearers

4. Music Director
? The Music Director is a consulting, non-voting member of the
Management Team, accountable for the planning and implementation of
the musical program of the Chorus.
? As required, choose a team of musical leaders to form a Music
Committee to assist in carrying out the musical program. The Music
Director is responsible for providing this team with the musical education
they need to carry out their functions. The Music Director brings the
recommendations of the Music Committee* to the Management Team
for decision and action.
? Attend all Management Team meetings and provide regular Music
Committee reports on upcoming plans and changes.
? As a member of the Management Team, the Music Director has the
same rights and responsibilities as any other member in good standing
and is not restricted to discussion topics of only music and education.
? Ensure or carry out all responsibilities as outlined in the Carillon Belles
Chorus Standing Rules, Section IV, item e, to teach and train Chorus
members to sing and perform four-part harmony, barbershop style
effectively.
? In addition to above, duties as Music Director include:-
? Establish Chorus repertoire annually and revise as needed throughout
the year.
? Direct the Chorus at all approved performances, Chorus shows and
each competition for which the Chorus is eligible.
? Attend all regularly scheduled Chorus rehearsals, except in the case of
emergency or necessary absence, for which arrangements will be made
for (a) suitable replacement(s) to conduct Chorus rehearsals and/or
performances, and for appropriate payment. Provide as much advance
notice as possible to the Management Team Coordinator.
? Work with other Chairs/Committees, such as Membership,
Choreography and Costume to ensure that all are aligned to generate a
professional Chorus presentation in a timely fashion. Specifically,

July 15/23 Rev 02

7
Costume design and approval must be completed at six (6) months prior
to regional competition, as driven by Costume Chair.
? May be welcome to attend and offer input at other Chorus committee
meetings.
? Attend Regional music schools and Director seminars and other
educational forums whenever possible, and submit requests for approval
by Management Team for financing of same, including expenses.
* Accountabilities outlined in Standing Rules under Section IV, item e.

For future consideration: Young Women in Harmony

: Growth in music and leadership skills

5. Membership Chair
Though “Membership” is all Chorus members’ responsibility, there are
certain accountabilities required of this key role:
? Attend all Management Team meetings. Coordinate, advise and assist
Chorus members to recruit and support any members with issues
suggestions and concerns.
? Take weekly attendance, and record in binder. Update and provide to
whom? monthly records that record attendance.
? Address any absences over a period of two (2) weeks directly with the
member involved. Raise any membership concerns with the Music
Director, and inform the Management Team to be reviewed at a
Management Team meeting as soon as necessary if resolution is
required.
? Greet and ensure that any potential/prospective members attending a
weekly rehearsal fill out a Visitor Information sheet. Ask the visitor to fill
out the Visitor Information form. Explain the Visitor and New Member
and Audition procedures to the prospective member. Introduce the
visitor/prospective member to all members in the Chorus. Lend the
visitor/prospective member a binder of the sheet music to follow during
Rehearsals, when deemed appropriate. Provide visitor/prospective
member with name tag.
? Be the contact person for prospective/new members until a section
“buddy” is assigned. Refer any questions raised by prospective/new
member to other appropriate Chorus members or Management Team as
needed.
? Be accountable, along with the Music Director, to ensure that the New
Member and Audition procedure is adhered to. Keep the Team
Coordinator and Management Team informed of the progress of
prospective members, and if there are actions to be carried out in their
respective roles.
? Attend Regional roundtables and other meetings or workshops
associated with role or arrange for delegate.

4. Music Director
? The Music Director is a consulting, non-voting member of the
Management Team, accountable for the planning and implementation of
the musical program of the Chorus.
? As required, choose a team of musical leaders to form a Music
Committee to assist in carrying out the musical program. The Music
Director is responsible for providing this team with the musical education
they need to carry out their functions. The Music Director brings the
recommendations of the Music Committee* to the Management Team
for decision and action.
? Attend all Management Team meetings and provide regular Music
Committee reports on upcoming plans and changes.
? As a member of the Management Team, the Music Director has the
same rights and responsibilities as any other member in good standing
and is not restricted to discussion topics of only music and education.
? Ensure or carry out all responsibilities as outlined in the Carillon Belles
Chorus Standing Rules, Section IV, item e, to teach and train Chorus
members to sing and perform four-part harmony, barbershop style
effectively.
? In addition to above, duties as Music Director include:-
? Establish Chorus repertoire annually and revise as needed throughout
the year.
? Direct the Chorus at all approved performances, Chorus shows and
each competition for which the Chorus is eligible.
? Attend all regularly scheduled Chorus rehearsals, except in the case of
emergency or necessary absence, for which arrangements will be made
for (a) suitable replacement(s) to conduct Chorus rehearsals and/or
performances, and for appropriate payment. Provide as much advance
notice as possible to the Management Team Coordinator.
? Work with other Chairs/Committees, such as Membership,
Choreography and Costume to ensure that all are aligned to generate a
professional Chorus presentation in a timely fashion. Specifically,

July 15/23 Rev 02

7
Costume design and approval must be completed at six (6) months prior
to regional competition, as driven by Costume Chair.
? May be welcome to attend and offer input at other Chorus committee
meetings.
? Attend Regional music schools and Director seminars and other
educational forums whenever possible, and submit requests for approval
by Management Team for financing of same, including expenses.
* Accountabilities outlined in Standing Rules under Section IV, item e.

For future consideration: Young Women in Harmony

: Growth in music and leadership skills